In the example below, I’ve used Google Chrome to open my. If it doesn’t show correctly in a browser, it will most likely fail in an email.
Sometimes, they have used an email signature generator service that makes the code.īefore you start, I’d suggest making sure your HTML template file displays properly in the browser. The files they provide may have either a. The only thing you need to do is to set it up into Outlook. Many companies have a standard signature that they use and have created the files for you.
Click the 4 headed arrow in the corner.Click Enable Editing from the top banner.A Word document appears with the templates.These templates are a great starting point and easily customizable. The template is a Microsoft Word document that contains 20 pre-made samples. I have to give credit to Microsoft for offering email signature templates. Method 1 – Use Microsoft Signature Templates These are typically files from an email signature generator service. Generally, these are files your employer may give you.Īnd the final method is if you wish to drop in an HTML file. You should have some understanding of HTML. The second method is more complex because it requires you to build an HTM file that you will use in Outlook. With this method, it will show in your Signature drop-down list. The first two ways are best if you plan to use it regularly, such as automatically adding the email signature to all new emails. There are 3 ways you can add your signature file. Just Click Insert, Signature then select the signature you want to insert.Adding the Outlook HTML Signature – 3 Ways Of course, use signatures responsibly and keep them short –nobody likes a long spammy text block at the bottom of every email they get from you!Īdditionally, as shown below you can also add your newly created signature to other emails as well through the Outlook Ribbon. Now your emails will have a signature automatically applied to the bottom of them depending upon which settings you chose in the Signatures and Stationery window. Personally I just use one signature, but it’s a nice perk to be able to use multiple. At this point you can create multiple signatures and assign them as the default for New Messages or Replies/Forwards. Enter your signature message, once finished Click the Save button. Now you’ll have access to the body of the signature. Name the new signature whatever you like and Click OK. At this point you probably don’t have any stored signatures, so Click the New button. The Signatures and Stationery window should appear. In Outlook 2010, Click the File ribbon and Select Options.Ĭlick the Mail tab and then Click the Sig natures… button.